MINUTES OF SDDTA GENERAL BOARD MEETING August 12, 2008
Next meeting is a General Meeting on Tuesday, October 14 at 7:00pm, BTC Clubhouse
I. CALL TO ORDER: The meeting was called to order at 7:05pm by President Geoff Griffin. Members present were Ralph Anderson, Robert Bacon, Mike Bauer, Larry Belinsky, Fred Circo, Richard Evans, Virginia Glass, Geoff Griffin, M.A. Hillier, Carol Jory, Roz King, Barbara Kingston, Becky Kuba, Jim Lackritz, Fran McCloskey, Anne Podney, Robin Rodger, Anne Russ, Susan Delos Santos, Sherman Schneller, Suella Steel, Lesley Waite, and Fran Wakefield.
II. MINUTES: It was MSP to accept the minutes of June 10, 2008. Robert Bacon reported he was at the June meeting, but didn’t sign the sign in sheet.
III. PRESIDENTS REPORT: Geoff turned the meeting over to Gretchen Magers for a report on Beach Tennis Smash. Gretchen thanked the Board for the $1000 grant to support the program. The grant money was used to purchase nets that are being used to set up beach tennis events in San Diego. Money was raised through sponsorships and Beach Tennis has obtained a 501(c)3 which helps with expenses of permits, etc. Next year the Beach Tennis Smash event will be June 19-21, 2009 at Mariner Point. There was discussion regarding an appropriate way to get the District Newsletter to Beach Tennis participants. Gretchen will change the form they use to have a section where they ask participants if they would like to receive the District Newsletter.
Geoff reported participating in his first Executive Meeting with So. Cal. This meeting was conducted through a conference call, which Geoff thought worked out well and required no traveling. The main tropic was regarding the two LA tournaments, Countrywide and the one in Carson. Both are struggling with attendance. Countrywide is looking for sponsors.
IV. TREASURER’S REPORT: There was discussion regarding increase in expenses for Drop-in Tennis. Geoff reported that he is glad to see this as it means programs are increasing, getting more folks involved in Tennis. MSP to accept the Treasurer’s report.
V. COMMITTEE REPORTS:
A. Hall of Fame: All inductees say they are attending. Their memorabilia has already been placed in the Hall of Fame Cabinets. Logan Jenkins will again be Master of Ceremony. Westcoast Barbeque is the caterer.
B. Newsletter: Next issue is in November. Deadline for contributors is September 23.
C. Tournament Committee: Geoff reported that the Balboa Open entries were down about 20%. District Tournament also appears to be down. RPTC is down about 15%. Overall, in adult tournaments locally, the entries are down except for La Jolla which increased 6%. There was discussion of the various possible reasons. Gas, folks traveling less, Senior events changing format, etc. Larry said he would work with Jeff A. to find out if this trend is throughout the country. Prize money is also down in National events. Ralph reported that in his class 2 event in Oregon, folks reported many different reasons for cutting back on tournaments this year.
D. Tournament Evaluations: La Jolla was terrific this year. The tournament was well run. MLK Park tournament has improved greatly this year. The social aspect was particularly good. Food was served, folks stayed and watched others.
E. Multicultural: Encanto Street Fair is scheduled for August 17th. Community Drop In tennis at La Toyon had 30 participants. Around 12 of them signed up for the drop-in tennis.
F. Activities/Awards: Geoff mentioned he thought it would be a good idea to have the Awards Committee consider honoring an umpire at the annual dinner. The decision and discussion was deferred to the committee. Folks thought it was a good idea. Awards committee meeting is Monday, Sept. 8 at noon at Balboa.
Barbara mentioned that the speaker has been set. Richard Lederer has agreed to speak. The date has been set and confirmed for Friday, January 16. Barbara will review the menu/contract with Jeff Anderson see if there are any changes from last year.
G. Community Events: Discussed during Multicultural report.
H. Nominations: Ralph Anderson was introduced and accepted the invitation to join the board. MSP to accept Ralph Anderson as a new Board Member.
I. Wheelchair: Hendrickson in May had about 30 participants. The Tournament was well run. The Run & Roll tournament also was a success. Barnes Center has a wheelchair clinic on Tuesdays and Thursdays.
J. Grant Committee: Anne reported that the Grant Committee met on July 8, 2008. A motion was made and seconded to approve a grant for $2500 to the Greater San Diego Tennis Council to be given to the Cabrillo Recreation Center for the repair of two courts at their Canon Street location. Unanimous approval. An e-mail was sent to all board members to ask for approval of the Grant Committee recommendation. Approval was given and a check was sent to the Tennis Council. Secondly, the Grant Committee decided that they would meet twice a year to consider grants. The dates chosen were November 11, 2008 and June 9, 2009. Some of the Council members were concerned with the dates chosen. They are to meet with their committee and give the Grant committee some alternative dates. Anne reported that the Grant request form will be updated to reflect the procedure changes and will also have a full explanation of the process in obtaining a grant.
VI. NEW BUSINESS: Geoff read a letter from Roz regarding a request to increase the amount of money given for Intersectional Travel. The request was to increase to $1650 from the previous amount of $1500. A motion was made to increase the amount given to each team by $25.00. This was MSP.
Ralph mentioned that there is an ITF White Badge Training in Texas that he may be attending because of changes in regulations for Referees in certain National tournaments that will be ITF sanctioned. He asked if the District would possibly pick up some or all of the expense. Suella and Jim suggest finding out what So. Cal. will be doing about this. A vote was deferred until further information obtained.
Geoff mentioned that the annual fundraiser for the Barnes Center is coming up. The District purchases 5 tickets each year. Any Director interested in attending should let him know.
VII. OLD BUSINESS: Geoff mentioned that we might want to re-evaluate returning ½ of the surcharge for Adult tournaments. The original reason for giving the money back was to encourage Tournament Directors to get their paperwork turned into the District. However, all the information is now available on line. Decision deferred to Fall when we have the Tournament Director’s workshop scheduled.
VII. ADJOURNMENT: The meeting was adjourned at 8:30pm
Respectfully submitted,
Barbara Kingston, Recording Secretary
Geoff Griffin, President
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