MINUTES MINUTES OF SDDTA GENERAL BOARD MEETING AUGUST 11, 2009
Next meeting is a General Meeting on Tuesday, October 13, 2009 at 7:00pm, BTC Clubhouse
I. CALL TO ORDER: The meeting was called to order at 7:04 PM by President Geoff Griffin. Members present were: Robert Bacon, Mike Bauer, Larry Belinsky, Cassondra Caesar, Andrew Cretella, Virginia Glass, Geoff Griffin, M.A. Hillier, Fran Hunter, Carol Jory, Steve Kappes, Sandie Kindred, Barbara Kingston, Becky Kuba, Jim Lackritz, Fran McCloskey, Tony Perez, Anne Podney, Anne Russ, Susan Delos Santos, Suella Steel, Juan Villaneuva, and Lesley Waite.
II. MINUTES: It was MSP to accept the minutes of June 9, 2009.
III. PRESIDENTS REPORT:
· Executive Committee conference call went well. Some of the issues discussed where trying to develop more Districts in Southern Cal., perhaps one in Orange County. Also trying to get another big tournament in San Diego County. The Carson tournament is not doing very well.
· Geoff thanked Jeff Anderson for getting e-mail blast out to the 3200 USTA members in the area. This has really helped support the tournaments.
· Lesley shared about the 1 day SCTA Retreat which she said was very successful, well done and informative. The AM session was about team building and the PM session was 4 split-out sessions and she was at the Diversity Table. Lesley said she really learned about ways to look at things differently. There was discussion about ways to connect to different communities. Also discussed relationships with the So. Cal staff. Bill Kellogg has set some great goals and plans to reach them. There was some discussion at the conference regarding finding a new title sponsor for the LA tournament.
IV. TREASURER’S REPORT:
· Mike reported on the audit results. Auditors suggested, as they did last time, that we change to accrual accounting. Mike again recommends that we stay with the cash basis accounting. After some discussion, it was agreed that no changes would be made prior to the next Financial Committee Meeting which should occur before Sept.
· Other recommendations were that our accounting records/reports should come from Quick Books not another system and that our investment policy should remain the same.
· It was MSP to accept the Treasurer’s report.
V. COMMITTEE REPORTS:
A. Nominations: Doug Purvis is a new candidate. His information has been forwarded to the Nominations Committee
B. Hall of Fame: Currently only 52 people have signed up for the reception which is August 29. Buffet reception is at 5:00pm following the 4:00pm ceremony. Youth Tennis had a nice article regarding the Hall of Fame. Hoping for an article in the Tribune, but has not happened yet. Larry noted that previous inductee Fred Kinne, recently passed away.
C. Newsletter: Lesley will contact the regular writers but gave a reminder that the deadline for articles is Sept. 22.
D. District Tournament: Geoff reported that so far things seem to be going smoothly. Entries close Aug. 16th. Sponsors are Graphic Interfaces, Angel Lopez Academy, Ascent Realty, Ken Pecus Group and the Belinsky Family. Geoff also reminded us that there will be changes for 2010 because Ralph Anderson will not be available to Referee and do the scheduling. It was suggested that the discussion be held for the next meeting after the tournament has been held.
E. Tournament Evaluations: Currently evaluating new tournaments or ones with reported problems. University City Tournament Director has been warned and knows they will be looked at in depth next year. A corrective plan has been discussed. Plan to evaluate 5 more tournaments before the end of the year. Anne Russ requested assistance from other Directors, perhaps members who are planning to enter some of the tournaments scheduled for evaluation. Anne R. also recommends to the awards committee that the La Jolla National Senior tournament be considered for the Tournament of the Year award.
F. Multicultural: Virginia reported International Hall of Fame Ceremony was wonderful. Jenny Ash is the first person of color inducted. Approximately 50 people met to discuss Walter Johnson’s Tennis Camps. His grandson spoke to the group. Virginia also attended an ATA meeting. They seem to be changing their attitude regarding working with USTA. They are talking about working more closely together. Will participate in the Encanto Street Fair 8/16. Will focus on Junior Tennis.
G. Activities/Awards: Brian Teacher has agreed to be the speaker at our Annual Dinner. Awards Committee meeting is scheduled for Monday September 14 at noon. Committee requested nominations be sent to them.
H. Community Programs: PB Family Tennis Day was held last Sunday. A great event with about 60 folks attending. Fees at Urban Village have increased from $11.75 to $12.25 hourly. Drop In classes now totaling $855 for instructor and court fees for three classes. One six-week period class is $285. Decisions on approval for the USTA Recreational grant notifications has been delayed until September.
VI. OLD BUSINESS: The reimbursement policy was discussed. Lesley read an e-mail from SCTA President, Bill Kellogg that states he believes reimbursement should first come from the District with the SCTA as the backup for amounts over the official SDDTA reimbursement policy. The updated policy was read to the Board Members and a motion was made to accept the new policy as read. The motion was seconded and the vote was 15 approved, 4 opposed, and 3 abstained. The motion passed.
VII. NEW BUSINESS: It was MSP to change the bylaws to reflect requirement of audits from every three years to every five years. It was MSP to add Jeff Anderson as signer on Corus Bank CD accounts and to remove Anne Podney’s name. Fran Wakefield requested that records be changed to reflect her new married name as Fran Hunter. It was announced that Suella is on the National Kitty Godfree Cup Team.
VIII. ADJOURNMENT: The meeting was adjourned at 8:23pm.
Respectfully submitted,
Barbara Kingston, Recording Secretary
Geoff Griffin, President
Tennis – The Sport for a Lifetime