MINUTES OF SDDTA GENERAL BOARD MEETING DECEMBER 15, 2009
Next meeting is a General Meeting on January 15, 2010 at 5:30 pm, LJBT, Walnut Lounge.
I. CALL TO ORDER: The meeting was called to order at 6:58 pm by President Geoff Griffin. Members present were: Ralph Anderson, Mike Bauer, Cassondra Caesar, Fred Circo, Andrew Cretella, Geoff Griffin, M.A. Hillier, Steve Kappes, Barbara Kingston, Jim Lackritz, Fran McCloskey, Tony, Perez, Brenda Phillips, Anne Podney, Doug Purvis, Bill Rennie, Anne Russ, Susan Delos Santos, Suella Steel, Juan Villaneuva and Lesley Waite. Guest Tom O’Brien was also in attendance.
II. MINUTES: It was MSP to accept the minutes of November 10, 2009
III. PRESIDENTS REPORT:
· Geoff asked Committee Chairpersons to submit budgetary needs before the Budget Committee meeting scheduled for March. Please submit request by February.
· The second half of the SCTA grant money has been received. .
IV. TREASURER’S REPORT: The Treasurer’s report was reviewed. It was MSP to accept the Treasurer’s report.
V. COMMITTEE REPORTS:
A. Activities: Over 120 reservations for the Annual Meeting/Dinner. Need to sign up soon if plan to attend.
B. Awards: Everything is ready for the Annual Dinner presentation
C. Community Services: Steve discussed Community Tennis Development Workshop that will be held in San Diego in January 2010. The format is multiple breakout sessions happening at the same time. After discussion, it was MSP to pay for two Directors to attend the meeting. Steve and Geoff are to be our attendees. They will coordinate with representatives from the Barnes Center so as many sessions as possible attended by San Diegans.
· Woodland Park, in Escondido held a FTD with a small attendance due to the little publicity given the event by the Park and Recreation Dept. San Marcos is planned for January 23 or 24th. Have a couple of leads for an event at La Jolla YMCA Jan. 31st and Rivera Oaks in March.
· Geoff is conducting a clinic for injured soldiers. Geoff and Steve have been discussing involving FTD in this event
D. Grievance: Tony Perez is the new Chairperson. The committee has an incident from the Barnes Center Adult Tournament that is being reviewed. The committee will meet following this meeting to determine what action will be taken.
E. Grants: A grant request was made for resurfacing of two courts at the Earl Warren Middle School in Solana Beach. The request was for $6000. The Grant committee recommends approving $5000 from the District with the remaining funding coming equally from the Tennis Council and other funding sources. It was MSP to approve $5000 for the Earl Warren Middle School resurfacing project to be paid after January 1, 2010. The Middle School will also be doing a FTD.
· The Grant Committee suggested that District funding of projects should be specifically targeted for communities that are diverse and in socioeconomically disadvantaged areas. After discussion it was MSP that District funds for resurfacing projects would target communities that have a diverse population and located in areas that are socioeconomically disadvantaged.
· Second Grant request from Community Services Tennis and Mountain View. There was a motion, seconded and did not pass because it is a duplication of services already in place.
F. Newsletter: There was discussion regarding future status of the distribution of the Newsletter. The pros and cons of discontinuation of a hard copy newsletter in favor of e-mailing the newsletter were discussed. It was agreed that we would reevaluate next year, continuing the hard copy, but offering folks the option of obtaining online.
G. Nominations: New board member Doug Purvis was welcomed to the meeting. There is still one opening and the committee is waiting on nominations to be submitted.
H. Rankings: Complete and have been sent to Lesley for the Yearbook.
I. Sanctions and Scheduling: Currently there is one opening in the tournament schedule. Recently received a request from Rivera Oaks. The La Jolla conflict has been resolved so they can now use three weekends for the tournament. There was brief mention of the Marriott Tournament in December being cancelled.
J. Multicultural Participation: No report.
K. Leagues: Mixed Doubles schedules have been mailed out. League starts in January.
L. District Tournament: BTC court fees will increase in 2010 for tournaments. Increase is from $4/hr. to $5/hr. It will mean approximately $700 more in expenses for the tournament.
M. Tournament Evaluation: Three tournaments evaluated.
· Metro – went well
· Pacific Coast Clay – a few complaints and there were no identifiable officials on site
· 31st Community Services Tennis at USD – multiple issues. Courts were not available for the first day of play, draws not online, and poor organization were among some of the issues. This particular tournament has had problems in the past. It was motioned and seconded to remove sanctioning for this tournament. The motion did not pass. A second motion to place the tournament on probation was seconded and passed. The Committee Chairperson will notify the Tournament Director.
N. Wheelchair: Geoff and M.A. recently did a free clinic for Military wheelchair and ambulatory players and had a great time. Steve and Geoff will look into coordinating this type program with a Family Tennis Day. There is another clinic scheduled for January 14th 11:00 am-12:00 pm at Balboa.
O. Yearbook: At the printers. Lost several ads. Board members were very helpful in obtaining new advertisers. Ended up with four pages less than last year. Lesley thanked all the folks that helped.
P. YTSD: Geoff and Anne attending a meeting with Youth Tennis in December. Hopefully there will be more meetings like this in the future. Topics discussed: The District will support a Junior Training Center if and when it happens. Girls 18’s would like our support. We requested they put together a grant request to be presented at the March Grant Committee meeting. Exploring the possibility of working with them on this important event for San Diego. Many other ideas and suggestions came up regarding Youth Tennis staying healthy in a very tough economic climate.
VI. OLD BUSINESS: Please be sure Jeff Anderson has updated information on you – i.e. address, phone, email so he can update the directory for us.
VII. NEW BUSINESS: It was MSP to raise the District Secretary’s salary to $20.00 per hour plus a bonus of $500.
VIII. ADJOURNMENT: The meeting was adjourned at 8:30pm.
Respectfully submitted,
Barbara Kingston, Recording Secretary Geoff Griffin,
President
Tennis – The Sport for a Lifetime