I. CALL TO ORDER: The meeting was called to order at 7:00pm by President Geoff Griffin. Members present were: Robert Bacon, Mike Bauer, Larry Belinsky, Cassondra Caesar, Fred Circo, Andrew Cretella, Virginia Glass, Geoff Griffin, Carol Jory, Steve Kappes, Roz King, Barbara Kingston, Becky Kuba, Jim Lackritz, Anne Podney, Anne Russ, Susan Delos Santos, Suella Steel, Juan Villaneuva, and Lesley Waite. Nominees Tony Perez and Lana McGowan were also present.
II. MINUTES: It was pointed out that per Robert’s Rules of Order minutes must reflect what occurred or was discussed during the meeting and not include correspondence (such as email) following the meeting. It was MSP to correct the April 14th minutes by deleting all references to an email sent by the Treasurer. It was MSP to accept the minutes of April 14th, 2009 with corrections.
III. PRESIDENTS REPORT:
A. Geoff mentioned that he would like to see more District recognition at National tournaments. He suggested that the District logo be put on the entry forms, websites, t-shirts, etc. He would also like to see the District banner hanging at these tournaments. Anne Podney suggested that Jeff Anderson email the Tournament Directors so they know these materials are available to them for advertising the District support of the tournament. Geoff will work with Jeff A. to work out procedures for getting materials and the banner between tournaments and the District office. It was suggested that the District may want to consider having more than one banner available for events.
B. Geoff spoke to Rick Evans regarding continuing to complete the annual tax filings for the District. Rick said he will gladly continue to do the District taxes pro bono. Rick told Geoff he thought it would be a good idea for the auditors to complete the tax filing for the year the audits are done.
C. Geoff shared information on a new website called Tennismaps.com. He thinks this is a website that will be very useful to both clubs and players. Folks can make comments about the facilities and keeps folks informed about the various courts available. Hope to have a link to the site in the future.
IV. TREASURER’S REPORT:
A. The audit is in process and the results should be received by the Treasurer next week.
B. There was discussion regarding cash investments. Several ideas were mentioned. It was suggested that these ideas be forwarded to the Finance Committee for consideration, then presentation to the Board. It was MSP to put $40,000 into a 6 month CD.
C. The monthly financial reports were reviewed. It was MSP to accept the Treasurer’s report.
V. COMMITTEE REPORTS:
A. Newsletter: Newsletter is at the printer and should be delivered by July 4th. There is an article on the Google map of tennis courts.
B. District Tournament: Entry form will be in the July newsletter. Have several sponsors. Things are moving along on time.
C. Tournament Evaluations: Five tournaments were recently evaluated and most are doing good jobs. Entries seem to be up for some of the tournaments. One tournament had several serious complaints by players. Some of the issues are serious enough to warrant a warning letter regarding possibility of losing sanctioning. Anne Russ will draft the letter to be sent to the Tournament Director from the Evaluations committee.
D. Tennis Fest: There was discussion regarding the payments of $2500 to Wayne Bryan for his participation in the Tennis Fest. It was felt by some that prior authorization by the Board should be given before such large expenditures are incurred.
E. Multicultural: The committee will be participating in a Juneteenth Day event scheduled in July.
F. Hall of Fame: Induction ceremony is scheduled for August 29 at 4:00pm during the District Tournament. The committee is working on the dinner and the inductees have begun to provide memorabilia for the cabinets.
G. Activities: Barbara requested assistance with securing a speaker for the annual dinner.
H. Grants: At the March meeting a pledge was made to Woodland Park in San Marcos for funds for their project if they raised matching funds. The city has agreed to the contract and resurfacing has begun. It was MSP to provide the pledged $9000 to the Tennis Council at the completion of the courts. It was suggested they be asked to host a Family Tennis Day/Drop-in Tennis which would also help advertise their improved courts.
I. Nominations: The nomination committee recommends Tony Perez and Lana McGown as new board members. MSP to accept the nominees.
J. Community Tennis: Committee still needs a chairperson. Events are planned at Linda Vista and Miramar Community College. A $1000 grant was given to us from SCTA.
VI. OLD BUSINESS:
A. Travel Reimbursement: A motion was made to amend the travel reimbursement policy. Following discussion, the motion was tabled until the next meeting when further information will be obtained.
B. Anne P. asked that Steve Kappes be recognized for all the hard work he has put into writing up the grant request to USTA. As a reminder, we were turned down for the first request. We’re hoping to be approved this time around.
VII. NEW BUSINESS:
A. Lesley and Roz attended the USTA National meeting in Palm Desert. A change in the meeting format prevents attendees from attending many sessions outside their own committees, which many felt was a disappointment.
B. Lesley is on the Senior International Competition Committee that selects players for the US
Cup teams and involves a lot of PR work with the media. Roz is on the Adult & Senior
Tournament Committee. The biggest issue is the changes in the ITF rules which affect the
seeding of players who don’t have the opportunity to play internationally. Many players are
very upset by the changes and the committee is discussing ways to work out a compromise in the future.
C. After discussion, it was MSP to pay up to $300 for an ad in the Southern Cal. Hall of Fame
program rather than purchasing tickets to the event as last year the dinner tickets were not used.
D. Susan Delos Santos requested promotional items to provide at the Filipino Family Day event
which she will be participating in. Geoff will work with her on providing some items.
VIII. ADJOURNMENT: The meeting was adjourned at 8:40pm
Respectfully submitted,
Barbara Kingston, Recording Secretary Geoff Griffin,
President
Tennis – The Sport for a Lifetime