MINUTES OF SDDTA GENERAL BOARD MEETING MARCH 10, 2009
Next meeting is an Executive Meeting on Tuesday, April 14 at 7:00pm, BTC Clubhouse
I. CALL TO ORDER: The meeting was called to order at 7:02pm by Vice President Lesley Waite. Members present were: Ralph Anderson, Robert Bacon, Mike Bauer, Cassondra Caesar, Fred Circo, Andrew Cretella, Don Daniels, Virginia Glass, M.A. Hillier, Roz King, Barbara Kingston, Jim Lackritz, Fran McCloskey, Anne Podney, Anne Russ, Suella Steel, Juan Villanueva, Lesley Waite, Fran Wakefield and Tiffany Worst.
II. MINUTES: It was MSP to accept the minutes of January 16, 2009.
III. PRESIDENTS REPORT:
· Lesley reported for Geoff. USTA have been losing sponsorships for leagues and tournaments due to the economic situation.
· We should hear before the end of the month about the USTA Community program grant.
IV. TREASURER’S REPORT:
· The Treasurer’s report was reviewed and the new budget was presented for approval.
There was also discussion regarding the fact that the Treasurer, Mike Bauer,
approached Rick Evans (whose firm has been doing the SDDTA taxes pro bono for
years) and told him that the firm doing the audit this year told him they would prepare
our taxes for $450.00. The Treasurer then suggested to Rick Evans that we pay the audit
firm this amount and that it would not be necessary for Evans’ firm to prepare the taxes
for us. The Board agreed with a member’s suggestion that Geoff Griffin approach Rick
Evans and ask him if his firm would continue to prepare our taxes in subsequent years.
· It was MSP to accept the Treasurer’s Report.
· It was MSP to accept the Budget.
V. COMMITTEE REPORTS:
A. Facilities:
· Bob Bacon gave a report on the racquet distribution program. (Written report on file)
· Jim suggested making the program a budgeted item. No vote taken.
· Bob reported that the schools also need nets.
· Anne suggested submitting a grant proposal for more money for the program.
· Tiffany said she will talk to Julie Chidley, the Wilson representative, to see if it is possible to get nets at cost for the program.
B. Grants: Grant committee met before the General Meeting this evening.
· Beach Tennis asked for $5000, committee suggests approval of $1000 but will consider more next year if the Beach Tennis Coordinators will track and give us good numbers regarding the number of folks participating. We need to see evidence of increased number of participants over the next year. Committee suggested that Beach Tennis use the same system for tracking that is used by the Drop In Tennis coordinators.
· The committee recommends approval of $3500 to Mountain View in Escondido for resurfacing courts.
· Woodland Park in San Marcos. Seems to be a good project, but they are in early planning and have not yet raised any money. The committee suggests a pledge of $9000 from the District, and $9000 from the Tennis Council if the funds are raised. They will also be talking to the City Council to see if funds are available.
· A high school in Poway requested $2500, but the committee does not recommend providing funds to a one-court facility.
· Following discussion, it was MSP to accept the Grant Committee’s recommendations of $1000 to Beach Tennis, $3500 to Mountain View and a Pledge of $9000 to Woodland Park, if they meet the requirements set forth.
C. Tennis Fest: Scheduled for Sunday, May 3rd, 12pm to 4pm. Committee is working on several events. A newly suggested event is for clubs to have a designated court where their pros have activities.
D. Hall of Fame: Had first meeting today.
E. Community Tennis: Fran McCloskey is the new Chairperson. Recent event at Sunbow Park in Chula Vista. 60 folks signed up.
F. Leagues:
· Lesley announced that a 2.5 Women’s USTA Adult League team developed out of Juan Villanueva’s Drop In Tennis class.
· Sign up for Spring Adult League closes on March 20th.
· Flex league program is successful. Folks can find it on www.USTAFLEX.com.
Program is now in 17 cities. San Diego had 86 sign ups in its first season. Men are really responding to the program. Scores in this program do not affect NTRP computer ratings. $25 for USTA members, $35 for non-members.
G. Newsletter: Has gone out to the membership.
H. Tournament Evaluations: New Chairperson is Anne Russ. Committee plans to review 15 tournaments this year.
I. Multicultural: Committee had a brief meeting today. Three events are planned: Linda Vista Street Fair, Encanto Street Fair, and Native American Pow Wow.
VI. OLD BUSINESS: Discussion regarding reimbursement for Ralph Anderson’s travel to New York for the ITF White Badge School. As a part of the discussion it was acknowledged that the current SDDTA travel reimbursement policy had not been updated since 1995. Following the discussion it was MSP to increase the cap on travel from $500 to $700. Secondly, it was MSP to reimburse Ralph’s expenses based on the policy at the newly approved cap.
VII. NEW BUSINESS: none
VIII. ADJOURNMENT: The meeting was adjourned at 8:22pm.
Respectfully submitted,
Barbara Kingston, Recording Secretary Lesley Waite, First Vice President
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