MINUTES OF SDDTA EXECUTIVE BOARD MEETING NOVEMBER 10, 2009
Next meeting is a General Meeting on Tuesday, December 15, 2009 at 7:00pm, BTC Clubhouse
I. CALL TO ORDER: The meeting was called to order at 7:00pm by President Geoff Griffin. Members present were: Mike Bauer, Larry Belinsky, Virginia Glass, Geoff Griffin, Fran Hunter, Steve Kappes, Barbara Kingston, Jim Lackritz, Anne Podney, Ben Press, and Lesley Waite.
II. MINUTES: It was MSP to accept the minutes of October 13, 2009 with one correction. Change Becky to Brenda under Committee Reports – V.m
III. PRESIDENTS REPORT: In place of the President’s report, SCTA President, Bill Kellogg made a presentation to the Executive Board. He talked about several interesting opportunities coming up for the San Diego District.
· Tournament returning to La Costa
· Girls’ 18 Nationals awarded to the Barnes Center. Held at the same time as the Girls’ 16 National tournament. Potential to see a lot of tennis talent in San Diego.
· A possible Regional Junior Training Center. There was much discussion on how SDDTA and YTSD could possibly interact together in the development of a Regional Training Center in San Diego. This is a fairly new USTA concept and more clarity is needed as to how it will affect/interact with the programs that are already in place at the Barnes Center.
· Bill discussed the relationship of grant funding from USTA to the Section and to the District. He mentioned that IRS now requires non-profits to provide reports on how grant funds are being distributed. A “Section Grant Accountability Report” is now required by USTA and IRS.
· There was much discussion regarding use of reserve funds for funding programs and how much reserve funds should be kept by the District.
IV. TREASURER’S REPORT: The Treasurer’s report was reviewed. It was MSP to accept the Treasurer’s report. During the discussion it was mentioned that $27,500 in grant funds should have arrived to the District. Geoff is to follow up with SCTA regarding the funds.
V. COMMITTEE REPORTS:
A. Yearbook: Lesley thanked Becky for bringing in five new ads.
B. Grants: Anne suggested everyone interested in grant funds check the minutes of the October meeting for details. All requests need to be in the office by Dec. 5th. The Grant committee will meet prior to the December General Meeting if there have been any grant requests submitted. Ben requested the Tennis Council be given funds prior to approval for individual projects so they would not have to wait for a grant committee meeting to get the funds. The request was denied because it would not follow appropriate procedures for documenting the use of grant money. Secondly, it was mentioned that now that there is a requirement by USTA and IRS for grant accountability, it is even more important for all funds to be clearly accounted for prior to distribution. It was suggested the Tennis Council request a Grant Committee meeting date change when they have a project that needs funding prior to the next scheduled Grant Committee.
C. Activities: All is on target for the Dinner. Barbara has e-mailed Mr. Teacher regarding accommodations and meal request, but has not heard back. Barbara asked Larry if he would follow up with Mr. Teacher if she does not hear back from him within the next few weeks.
D. Finance: no report
E. Rankings: no report
F. Community Tennis: A Family Tennis Day is pending for Woodland Park in San Marcos.
G. Nominations: Still have an opening on the Board. Several names were suggested and folks were asked to forward their recommendations to the Nominations Committee.
H. Tennis Fest: Geoff is talking with folks about the possibility of doing something similar in the North County area.
VI. OLD BUSINESS: none reported
VII. NEW BUSINESS: Ascent Realty is offering to provide approx. 25 cases of tennis balls free, with their logo printed on them, for the District Tournament.
VIII. ADJOURNMENT: The meeting was adjourned at 8:45pm.
Respectfully submitted,
Barbara Kingston, Recording Secretary Geoff Griffin,
President
Tennis – The Sport for a Lifetime